we are hiring admin and accounts assistant

Job title:

Admin and Accounts Assistant

Job description:

Office & Sales Administration

o Scanning, filing and archiving of documents

o Purchasing stationery supplies for the office which includes actual shop visit, online order and orders placed through telephone

o Utilizing the Company’s tools and systems in place

o Assisting in any document-related issue resolution

o Attending to telephone calls

o Receiving documents and any goods delivered into the showroom

o Preparing quotations for the clients

o Assist in inventory management

o Securing gate pass for each site on a timely manner

Accounts Assistant

o Preparing payment vouchers per supplier invoice

o Input of payable invoice details into the system subject to the Accountant’s review and approval

o Maintaining petty cash fund & submission of petty cash reports for the office and for the installation team – subject to the Accountant’s review and approval

Logistics Duties

o Managing the import of goods to UAE for both air and sea freight shipments which includes direct coordination with both the suppliers and the forwarders involved.

Procurement Duties

o Preparing Local Purchase Orders while liaising with the related parties within the team and coordinating with each supplier representative

o Managing the orders sheet and making sure that the goods are delivered within the time frame required per client/project

o Submitting the orders report classified into:

  • Orders pending to be delivered
  • Orders for delivery within the week/month depending on the status per client/site
  • Goods swapped with other client’s orders
  • Updating the revised & realistic deliveries of goods and making sure that timelines are being met

Job Type:

Full-time, Permanent

Note:

  • Apply by emailing your CV to hr@goettling.me
  • Job opening only for locally present candidates.
  • Job vacancy for 1 person only.
  • We do receive a large volume of applications, hence if you do not receive a response from us, you can assume that your application has been unsuccessful in this attempt.

We sincerely thank you in anticipation for taking the time to apply for this position at Goettling Interiors.